Consultants Sollicitation (Consultante Firm)

1.                 Program Background

ACEA Tunisia (Action Collaborative pour les Exportations Artisanales, or “Collaborative Action for the Export of Handicraft Products”) is a 4-year project funded by the U.S. Department of State and implemented by FHI 360. Its goal is to help artisans, especially those who are socially or geographically marginalized, to commercialize their products, and hence promote greater social and economic equity. Where possible, the project places a special emphasis on assisting artisans to export.

This project is helping to empower artisans and local communities by guiding and advising them using a cluster approach. Members of the Cluster (beneficiaries) meet in workshops and work in groups to learn and share various skills, in conjunction with relevant support entities and technical experts. To date, ACEA has launched cluster development activities in three sectors in Tunisia: essential oils and related natural products (Northwest Tunisia); olive wood kitchenware and tableware (in Sfax and Sidi Bou Zid) and Traditonnal carpeting (in Toujene, Gabes).

ACEA is seeking a consulting firm to assist with the prospection and the identification of potential beneficiaries and for the identification and mapping of existing aromatic and medicinal plants in the regions of (Kairouan/Kasserine/Sidi Bouzid).

2.                 Objective of Consultancy

The mission’s objective is to expand on the work carried out during the first phase and to support the project in establishing a comprehensive database of actors and operators (GDA, SMSA, artisans, etc.) operating in the aromatic and medicinal plant sector, as well as a referential of existing aromatic and medicinal plants in the areas concerned.

The Consultant would work closely with National Office of Handicrafts (ONAT), especially the regional representatives and the Observatory in Denden which is charged with collection and analysis of data.

3.                 Main results expected

·        The project has a map of actors (Artisans, GDA, SMSA…) operating in aromatic and medicinal plants sector with a focus on women run structures.

·        The project has a referential of aromatic and medicinal plants present in the areas concerned by this study.

·        The project has a selection criteria matrix of the possible beneficiaries in the concerned regions.

4.                 Detailed Tasks and Deliverables

Under the supervision of the Technical Monitor, the Consultant will carry out the following tasks:

·        Framework and timeline. Consultants shall Develop and present to the project a framework note on the implementation process as well as a timeline for the implementation of this mission.

·        Mapping of potential candidates.

1.      Mapping of the aromatic and medicinal flora present in the targeted regions. Carry out interviews with forestry officials in the regions concerned by the study and draw up a mapping of aromatic and medicinal plants, specifying for each species (geographical distribution, size of the deposit, period of exploitation, yield per hectare in fresh matter/dry matter, etc.)

2.      Contact involved local authorities and ensure data collection to identify the project bearers (GDAs; SMSAs; Artisans…) and operators in aromatic and medicinal plants sector with a focus on women run structures.

3.      Contact the project leaders and conduct on site interviews to develop identification forms (name of the structure; date of creation; geolocation; total number of members; number of women; Number of specialized women in essential oil extraction; Number of professional cards delivered by ONAT; plants currently exploited; organic certification; production capacity; activity history; marketing solutions…).

·        Selection criteria Matrix. Consult with local authorities. Define selection criteria and develop a matrix for selecting of potential project beneficiaries.

the work will proceed according to the following plan:

·        Initial meeting to launch the mission in the presence of the consultants appointed by the contracted consultancy firm, the project team, and representatives of the Tunisian National Handicrafts Office. During this meeting, the draft work methodology, the operational plan, and the timeline should be presented.

·        Execution of the approved work plan.

·        Submission of the draft final report, ACEA will provide comments and feedback.

·        Submission of the final report.

·        Restitution of results workshop.

·        closure meeting.

DELIVERABLES

The Consultant shall be responsible for preparing and submitting the deliverables to the Technical Monitor according to the following schedule. ACEA will work with the designated consultant to finalize format and structure for key deliverables during the consultancy, and the Technical Monitor and other relevant staff will review the consultant’s proposed drafts and provide feedback accordingly.

Task 1: Framework & timeline

Deliverable(s):

• Detailed work methodology
• Workplan
• Timeline

LOE (days): 5

Task 2: Mapping of the aromatic and medicinal flora

Deliverable(s):

• A PowerPoint presentation that lists the names of the plants identified and the information requested.
• Support documents including meeting minutes, summaries

LOE (days): 5

Task 3: Mapping of potential candidates

Deliverable(s):

• PowerPoint presentation summarizing the list of identified structures and key information’s about them
• Supporting documents including data and analysis (mainly Excel)

LOE (days): 15

Task 4: Selection criteria matrix

Deliverable(s):

• PowerPoint presentation summarizing the list of the defined selection criteria, justifying the choice of each one.
• Supporting documents including data and analysis (mainly Excel) and interview notes/summaries

LOE (days): 5

Task 5: Final Report

Deliverable(s):

• Final report and PowerPoint in French and English

LOE (days): 5

Criteria/Qualification for Evaluation

Consultants will be evaluated and ranked by an evaluation committee according to the conditions described in the evaluation criteria below, with a total overall maximum point value of 100. Consultants will first be evaluated and scored from a technical standpoint. Consultants that are technically qualified shall then be evaluated in terms of cost reasonableness of their daily rate. The contract shall be issued to the consultant with the highest combined technical and cost score.

Criteria

Academic qualifications => Weight 10%

Past performance and related analytical experience =>Weight 40%

Past experience in targeted sectors and regions =>Weight 15%

Written, verbal and linguistic skills =>Weight 15%

Reasonableness of price =>Weight 20%

Total => 100%

5.  Level of Effort and Remuneration

The Consultancy will consist of a maximum of 35 working/billing days (1 day = 8 hours) between September 1st, 2021 and November 30th, 2021.

The Consultant will be paid the agreed daily fee rate for every day worked, up to but not to exceed 35 days, with reimbursement for related, budgeted expenses (e.g. travel and lodging on field trips outside of Tunis). The consultant will submit a record of LOE monthly for processing and payment.

6. Location

This work will be primarily remote, due to Covid restrictions, but will require several meetings in Tunis and field trips to +2 governorates to conduct interviews with stakeholders and potential beneficiairies. FHI 360 will require an Expense Authorization form to be submitted and approved prior to travel and will reimburse allowable travel expenses.

Required Skills and Qualifications

• Postgraduate degree in economics, business, statistics, public policy or related field.
• A minimum of five years demonstrated experience working with economic development, survey and data analysis, project monitoring, market research or related activity.
• Demonstrated knowledge and experience of the handicraft industry and/or conducting surveys, interviews, and analysis in rural regions of Tunisia is desirable.
• Familiarity with value chain analysis or cluster development desirable.
• Strong analytical skills and written and oral communication skills.
• Knowledge of Arabic and French required; English highly desirable.

Submission Instructions

Interested candidates should send the following application materials to ([email protected])

with the subject line “ACEA Wiki PAM Sector Extension”.

1. An updated Resume/CV

2.   Provide patent (TAX ID) and the firm trade register.

3.  List of at least 3 references, with contact email and phone numbers, who can independently verify past work.

 Disclaimers and FHI 360 Protection Clauses

• FHI 360 may cancel the solicitation and not award.
• FHI 360 may reject any or all responses received.
• Issuance of the solicitation does not constitute an award commitment by FHI 360.
• FHI 360 reserves the right to disqualify any offer based on offeror failure to follow solicitation instructions.
• FHI 360 will not compensate offers for response to solicitation.
• FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion.
• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities.
• FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition.
• FHI 360 will be contacting offers to confirm contact person, address and that bid was submitted for this solicitation.

Consultant must provide full, accurate and complete information as required by this solicitation and its attachments. Please DO NOT begin work until a contract has been signed between FHI 360 and the Consultancy firm.